April xx, 200x

A. Student
1234 ABC St.
Some Town, CO/WY/NE 8xxxx

Dear A. Student,
I have received your application to attend the Rotary Youth Leadership Award (RYLA) Conference 200x. Thank you for applying.

The next step for you to attain the award is to come to be interviewed on Saturday, May xxth at Some address. It is located somewhere convenient.

The interviewing process begins promptly at x:00 a.m. and should only require 20 minutes to complete. I look forward to meeting you on the xxth. In the meantime, if you have any questions, please feel free to give me a call at (your phone number here).

Note: be sure to bring to the interview your printed application with parent’s signature and teacher or counselor signature, along with your 200-word essay on “Your Vision for the 21st Century”!

Sincerely,

A. Rotarian
Downtown Rotary Club